Your quest for the perfect Xero data capture solution is crucial. It's the key to streamlining operations, cutting down on manual tasks, and ensuring accuracy.
There are many document apps tailor-made for Xero users, each with its own set of features and benefits. Here are the best options:
Dext Prepare
Dext Prepare offers an intuitive interface and a robust feature set that includes receipt scanning, invoice processing, and expense management. You can upload invoices into Dext and the app extracts key data, feeding it directly into Xero. The platform prides itself on fast and 99% accurate data capture, reducing the need for manual entry and the associated errors.
Pros:
Multiple data collection methods (mobile app, email forwarding or auto-invoice fetch)
Hubdoc automates the process of gathering bank statements, bills, and receipts by syncing directly with your accounts. It can fetch financial documents from over 700 financial institutions, utilities, telecoms, and suppliers. Once in Hubdoc, documents are automatically sorted and stored, and key data is extracted and synced with your accounting software, providing a real-time view of your financial state.
Pros:
Multiple data collection methods (mobile app, email forwarding or upload from your computer)
Extracts from multi-currency invoices
Automatic filing and sorting of documents
A product of Xero Limited, also integrates with Quickbooks
30-day free trial
Free for Xero users
Otherwise $12 per month, per client (unlimited documents)
Datamolino is a cloud-based application that automates data entry from bills, receipts, and invoices into Xero. Its powerful AI engine extracts key information with high accuracy, reducing the amount of manual labour involved in data entry. Datamolino is geared towards businesses that deal with a high volume of paperwork and offers detailed audit trails to ensure that all data is secure and accurately processed.
Pros:
Multiple data collection methods (mobile app, email forwarding or upload from your computer)
Extracts from multi-currency invoices
Supports all languages using Latin script
Extracts line items
Automatic invoice coding as Datamolino learns your preferences
14-day free trial
Starts from £39 per month (plans based on the number of documents processed)
You don't automatically shift plans; exceeding your plan incurs a charge per additional document
AutoEntry
AutoEntry is an automated data entry solution designed for accountants, bookkeepers and businesses. It extracts data from bills, receipts and invoices using OCR technology with high accuracy rates. AutoEntry is now a Sage product, and integrates with other accounting tools.
Pros:
Multiple data collection methods (mobile app, email forwarding or upload from your computer)
Extracts from multi-currency invoices
Extracts line items
Automatic invoice coding based on user preferences and document history
Limited to English language for data extraction: AutoEntry may extract details if the foreign language document is clear but cannot guarantee accuracy
Complicated pricing: When uploading documents to AutoEntry, you use credits. The amount of credits consumed varies based on the document
Limited integration options compared to other providers
EzzyBills
EzzyBills is a cloud-based automated data entry solution that extracts data from bills, receipts and invoices using OCR technology. It integrates with various accounting tools like Xero, QuickBooks and MYOB. EzzyBills also offers a range of features to streamline the data entry process for businesses.
Pros:
Multiple data collection methods (mobile app, email forwarding or upload from your computer)
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